Drivers | Notion

📖 Afaqy Knowledge Base / AVL / Resources / Drivers

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The Drivers module is used to manage driver profiles that are used in trip operations and the Driver Mobile App. Each driver record, stores identification and contact details, and supports assigning drivers to trips and tracking driver-related activity

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Manage Account
Sub-User(s) List Map View Button Monitoring / Total Stopping Units Moving Units Updates Button | | --- | --- | --- | --- |

Selecting Columns

To choose columns that display additional details about the driver, click the :columns: icon located in the table header. The Drivers section includes the following columns:

Column	Description
#	The sequence number of the driver in the table (Indelible).
Name	The full name of the driver as registered in the system (Indelible).
Phone	The driver’s contact phone number used for communication and identification.
iButton	The unique iButton identifier assigned to the driver for driver identification and authorization.
RFID	The RFID card number linked to the driver for access control or driver identification.
Vehicle Assigned	Indicates the vehicle currently assigned to the driver.
Address	The residential or contact address of the driver.
Email	The driver’s email address used for notifications or system communication.
Username	The username used to log in to the Driver Mobile App.
Password	The password used by the driver to log in to the Driver Mobile App.
Name AR	The driver’s name in Arabic as officially registered.
Driver Nationality	The nationality of the driver as recorded in official documents.
Driver ID Number	The official identification number of the driver (e.g., national ID or residency ID).
Driver ID Expiration	The expiration date of the driver’s identification document.
Driver Insurance Company	The insurance provider covering the driver.
Driver Insurance Policy No	The insurance policy number assigned to the driver.
Driver Insurance Expiration Date	The expiration date of the driver’s insurance policy.
Driver Type	The classification of the driver (e.g., internal, contractor, supplier).
Contract No	The contract number associated with the driver’s employment or service agreement.
Supplier	The supplier or external company providing the driver, if applicable.

Adding a driver

Click on the + icon to add a new driver.
Enter:
- Full Name
- National ID / Iqama
- License Number
- Mobile Number
Set driver status
Click Save

Assigning driver to vehicle

Click the Extra icon :extras: located in the specified marker's Actions field, then select the Bind Unit icon :binder: .
Select the unit to whom you want to grant access, then press the Bind icon :binding:.

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Behavior & Rules

A driver can be assigned to only one vehicle at a time
Driver trip/activity history is preserved and remains available for review
Drivers do not have an Active/Inactive status. All drivers are always active and can be assigned to trips.

Drivers Management

The main objective of creating a digital representation for the driver on the AVL system is to enable full control with all ease. This section allows you to manage drivers by performing various tasks, such as importing new drivers, assigning them to users, creating driver groups, and more.

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Users can organize added drivers into groups based on specific criteria. Groups also enable admin users to assign access rights to multiple drivers simultaneously. However, the group creator must have access rights to all drivers included in the group.

Creating Groups

To create a driver group, perform the following steps:

Next to each group name, the number of drivers assigned to it is displayed. To view the list of drivers, click the icon next to the group :show: .

Using Groups

Driver groups enable more efficient reporting by organizing multiple drivers into logical groups, simplifying data analysis and report generation. By grouping related drivers, you can generate comprehensive reports for an entire group instead of handling individual drivers separately. This feature enhances clarity and saves time when managing large datasets.
Driver groups also allow you to streamline access management by granting users access to multiple drivers at once, rather than assigning / unassigning drivers individually.