📖 Afaqy Knowledge Base / Tepra / Fleet / Vendors

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• IVMS
• Fleet

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The Vendors module enables teams to maintain and manage records of all external service providers or suppliers involved in fleet-related activities. It helps track vendor contact details, classification, and contract timelines, ensuring smooth communication and accountability across all maintenance, service, and procurement operations.

The module is split into two views:

• Vendors List: for managing current vendor records
• Vendors Archive: for reviewing finalized and archived vendor entries

Each vendor profile includes key details such as name, contact information, classification, and contract period. You can apply filters, search by any field, and perform actions based on permissions.

Vendors List

This section allows users to view, create, and manage all active vendor records. The list supports interactive features such as column sorting, filters, and pagination.

View

Each vendor record contains the following fields:

• Name
• Phone
• Website
• Contact Name
• Classifications
• Contract Start
• Contract End

You can manage and navigate records using:

• Pagination at the bottom
• The Filter button to apply filters by:
  • Name
  • Classification
  • Contract Start Date (from/to)
  • Contract End Date (from/to)

Quick Control Panel

Accessible from this icon :columns:, this panel allows exporting vendors’ data to:

• CSV file

• XLS file

• XLSX file

• PDF file

Actions

Users can:

• Edit Vendor: Update any detail or change classification

• Archive Vendor: Temporarily remove them from the active list

• Delete Permanently: Remove completely from the system

• Search using the :screenshot-2025-07-16-152044: icons in each column header.

• Sort by clicking the :screenshot-2025-07-16-152141: icon in applicable columns.

• Customize your table view using the Show/Hide Columns option

  🔢 Maximum visible columns at once: 8

  • Available columns include:

Vendors Archive

The Vendors Archive tab provides a read-only view of all previously archived vendor records. These entries are preserved for reference, auditing, and history tracking.

View

Archived vendor records include the following fields:

• Name
• Phone
• Website
• Contact Name
• Classifications
• Contract Start
• Contract End

You can still use:

• Search headers to locate vendors
• Sorting features
• Pagination

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Note: Archived vendors cannot be edited or deleted to maintain data integrity.

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