📖 Afaqy Knowledge Base / Tepra / Fleet / Preventive Maintenance

<aside> CONTENTS

• IVMS
• Fleet

</aside>

The Preventive Maintenance section allows users to create recurring maintenance plans triggered by mileage, engine hours, or time. These plans ensure proactive servicing based on real operational data.

View

• All maintenance plans are listed in a table view
• Each row displays:
  • Vehicles Name / Plate number
  • Service Task Schedule
  • Next Recurrence
  • Last Service Date
  • Actions

Filter

A collapsible filter panel is available on the left side. It includes:

• Vehicle Name (dropdown)
• Service Task (dropdown)
• Schedule Distance
  • Slider with “from” and “to” values in KM
• Next Recurrence
  • Slider with “from” and “to” values in KM
• Rate (Days/Months)
• Click Apply Filters to narrow the results.

Create

To define a new preventive maintenance plan:

1. Click + Add New
2. Choose how to apply the plan:
   • By Vehicle: Assign specific units
   • By Vehicle Type: Apply the plan to all vehicles of a selected type
3. Select:
   • Vehicle(s) or Vehicle Type (required)
4. Choose the Service Type:
   • By Service Task: Choose a specific task (e.g., "A/C Evaporator Replacement")
   • By Service Group: Optional grouping if configured
5. Set up Schedule Triggers — you can enable one or more:
   • Distance
     • Schedule Distance (KM)
     • Reminder Distance (KM)
   • Engine Hour
     • Schedule Engine Hour
     • Reminder Engine Hour
   • Time
     • Schedule Time (value + unit in Months)
     • Reminder Time (value + unit in Days)

1. Optional:
   • Enable Email Notification checkbox to notify responsible users
2. Click Save to activate the plan

<aside> 💡

You can mix and match scheduling methods (e.g., distance + time), and each trigger can have its own reminder threshold.

</aside>

Actions

• Edit any existing plan
• Delete a plan
• Reassign Vehicles to/from an existing plan

ℹ️ To log completed service actions, use the Work Order module — this section is for scheduling only.