📖 Afaqy Knowledge Base / Tepra / Fleet / Inventory

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Spare Parts

View

The Parts list table displays all created parts with the following fields:

• Part Name
• Vehicle Make / Model
• Category
• Usage
• Remaining Items
• Item Type
• Spare Part Requests (status)

You can:

• Toggle between Active and Archived tabs.
• Use pagination controls at the bottom.
• Click the Filter button to narrow results by:
  • Part Name, Make, Model
  • Category
  • Item Type
  • Spare Part Request status
    • Click Apply Filters to refine the displayed entries.

Actions

Users are able to perform the following actions:

• Search using the :screenshot-2025-07-16-152044: icons in each column header.

• Sort by clicking the :screenshot-2025-07-16-152141: icon in applicable columns.

• Archive/Unarchive entries from the actions menu.

• Edit/Delete options will appear for each item if enabled by role permissions.

• Customize your table view using the Show/Hide Columns option

  🔢 Maximum visible columns at once: 8

  • Available columns include:

Create

To create a new spare part or item, follow these steps:

1. Click the Add New button and select either:

   • Part: For defining the spare part’s general attributes (name, category, vehicle make/model, etc.).
   • Item: For specifying individual inventory items with lifecycle and pricing details.

2. Fill the Part/Item form.

   Part Form Fields

   • Part Name (required)
   • Item Type: Quantity, Serial Number, or Capacity
   • Description (optional)
   • Part Category (required)
   • Vehicle Make / Model (optional)
   • Spare Part Requests (checkbox): If enabled, a request will be automatically triggered when this part is added in a work order.

   Item Form Fields

   • Part Name (linked to a predefined part)
   • Brand, Batch Number, Price per Unit
   • Expiration Date, Production Date, Purchase Date
   • Warranty and Warranty Rate
   • Assigned Vehicles (optional)
   • Usage Date and Zone
   1. Click Save or Save & Add New to finalize.

Quick Control Panel

Accessible from this :columns:icon, this panel allows you to:

• Export data to:

  • CSV file
  • XLS file
  • XLSX file
  • PDF file

• Import items/parts in:

  • .csv
  • .xls
  • .xlsx

Warehouses

Spare Part Requests