📖 Afaqy Knowledge Base / Tepra / Fleet / Fuel History

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• IVMS
• Fleet

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The Fuel History section is used to log and monitor all refueling activities across the fleet. It captures odometer and engine hour readings at the time of fuel entry and calculates consumption and costs for operational analysis.

View

Fuel records are displayed in a table with the following columns:

• Vehicle Name / Plate Number
• Date and Time
• Volume (in litres)
• Fuel Consumption
• Total Cost
• Vendor
• Reference
• Invoice Number
• Fuel Type
• Actions

Pagination and row count selector are available at the bottom.

Filter

The right-hand Filter panel includes:

• Vehicles
• Entry Date From / To
• Vendors
• Fuel Type

Click Apply Filters to refine the displayed entries.

• Customize your table view using the Show/Hide Columns option

🔢 Maximum visible columns at once: 8

• Available columns include:

Create

To log a fuel entry:

1. Click Add New
2. Complete the form (2-part entry screen):

🔹 Part 1 – Entry Details

• Vehicle (required)
• Date & Time (required)
• Odometer (required) + Void Odometer (optional)
• Engine Hours (required) + Void Engine Hours (optional)
• Volume in litres (required)
• Full Tank Fill-Up checkbox (optional)
• Fuel Type (required)

🔹 Part 2 – Financial & Additional Info

• Total Cost (required, in SAR)
• Vendor (optional)
• Reference (optional)
• Invoice Number (optional)
• Upload Receipt (optional file upload box)
• Note (optional)

1. Click Save to store the record

Actions

• Edit or delete any record using the icons in the Actions column
• Fuel entries are used in fuel consumption calculations across related modules

ℹ️ Make sure odometer and engine hour readings are accurate, as they impact reports and preventive maintenance scheduling.